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Terms and Conditions for School Visits to Hijaz Expo Grounds

These Terms and Conditions (“Terms”) apply to all schools, teachers, staff, and students (“Visitors”) attending the Hijaz Expo School Visit day. This includes visiting the exhibition, Hijaz Mosque and the Mausoleum of the Muslim saint located on private grounds owned by a charitable trust (“Jamia Islamia [Islamic Studies Centre] Trust”). By booking and attending a visit, the school agrees to comply with these Terms.
1. Bookings and Confirmation
  • All visits must be pre-booked through the Hijaz Expo administration office.
  • Confirmation of booking will be provided in writing. Entry without prior booking is not guaranteed.
  • Schools must provide accurate numbers of students, teachers, and support staff in advance.
2. Supervision and Responsibility
  • Schools are solely responsible for the supervision and conduct of their pupils at all times.
  • A minimum ratio of 1 responsible adult per 10 pupils is required.
  • Teachers and staff remain responsible for the safety, discipline, and welfare of their pupils during the entire visit.
3. Code of Conduct
  • Visitors must respect the sacred nature of the Mausoleum and behave in a manner appropriate to a place of religious and cultural significance.
  • Food, drink, smoking, and chewing gum are not permitted inside the exhibition spaces, Mosque or Mausoleum.
  • Running, loud behaviour, or disruptive actions are prohibited on the grounds.
  • Dress should be modest and culturally respectful.
4. Health and Safety
  • A risk assessment prepared by the Trust is available and will be shared with schools prior to the visit.
  • Schools are also encouraged to carry out their own risk assessments.
  • Teachers must ensure pupils are briefed on safe and respectful behaviour before arrival.
  • The Trust reserves the right to refuse entry or ask individuals to leave if safety or respect is compromised.
  • Emergency exits and procedures will be explained by staff at the beginning of the visit.
5. Liability
  • The Trust takes reasonable steps to ensure the safety of Visitors.
  • However, the Trust accepts no responsibility for:
    • Loss or damage to personal property.
    • Injuries or accidents caused by failure to follow these Terms or staff instructions.
  • Schools must maintain appropriate insurance for their pupils and staff.
6. Photography and Recording
  • Photography is permitted in designated areas only.
  • The Trust may also take photographs for promotional purposes during the visit. If any pupils or adults do not wish to appear in such photographs, this must be made clear at the start of the visit.
  • Images taken by the Trust will be used only in accordance with its charitable and educational aims.
7. Accessibility and Special Requirements
  • The grounds aim to be accessible to all; however, due to the historic and sacred nature of the site, some areas may have limited accessibility.
  • Schools must inform the Trust in advance of any special needs or access requirements.
8. Cancellations and Changes
  • Schools must notify the Trust at least 7 days in advance if they wish to cancel or reschedule.
  • The Trust reserves the right to amend or cancel visits due to unforeseen circumstances (e.g., weather, maintenance, religious events).
9. Respect for the Site
  • The Mausoleum and surrounding grounds are a sacred space. Visitors must act with reverence and care.
  • Any deliberate damage, vandalism, or disrespectful behaviour will result in immediate removal and potential reporting to the school’s
    governing body.
  • Additional Provisions
  • Feedback: Schools and participants are requested to provide feedback after the visit to help improve the experience.
  • Teaching Resources: Further educational materials relating to the
    exhibition and topics taught on the day may be available on request.
  • Lunch: A complimentary lunch will be provided by Hijaz Expo in takeaway boxes, for pupils and staff to enjoy at home.
10. Governing Law
  • These Terms are governed by the laws of the United Kingdom.
  • Any disputes arising in connection with these Terms will be subject to the jurisdiction of the local courts.
By attending the Hijaz Expo and Mausoleum grounds, schools confirm that they have read, understood, and agreed to these Terms and Conditions.